Regular Council

That the March 19, 2024 minutes of the Regular Council Meeting and the minutes of the January 16, 2024 and January 17, 2024 Special Council Meetings, as were duplicated and delivered to the members, be adopted .

That the supplementary items added to the Regular Meeting agenda regarding Reports CRS-2024-04 Amend Community and Recreation Services 2024 One (1) Year Capital works Plan Arena Restoration and CRS-2024-10 Four Year Capital Works Plan Update and the revised notice of motion, be approved.

That Reports LCS-2024-07 Weston Park Storyboard and Report FS-2024-03 Statement of Remuneration and Expenses Paid in 2023 be received and approved.

That Report DS-2024-07, entitled “Proposed Amendment to Sign By-law to Permit Digital Billboard Signs in the Walker Road Corridor of Oldcastle”, be received ; And that Administration be directed to prepare a further Administrative Report including draft regulations and proposed changes to the Sign By-law in accordance with Report DS-2024-07 for consideration at a future meeting of Council.

That Report CRS-2024-09 Senior Active Living Centre – Operating Agreement, be received ; And that the Senior Active Living Centre – Operations Contract Award for Community Support Centre of Essex be approved and that By-Law 2024-024 on the Operations Agreement be considered for first, second, third and final readings; And further that By-Law 2024-025 regarding the Memorandum of Understanding with the Golden Age Club be considered for first, second, third and final readings.

That Communications - For Information item 1 as listed on the Tuesday, March 26, 2024 Regular Council Agenda, be received .

That Report CRS-2024-09 Amendment to the Community & Recreation Services 2024 One (1) Year Capital Works Plan – Arena Restoration, be received ; And t hat the reconfiguration of the Lobby Staircase and upgrades to the 2 nd Level Program Room as part of the Arena Restoration capital project be added to the Community and Recreation Services 2024 One (1) Year Capital Works Plan; And further that the Arena Restoration capital project budget be increased by $600,000 to accommodate the additional facility elements as outlined in Report CRS-2024-09; And further more, that the additional facility elements of the Arena Restoration capital project as outlined in Report CRS-2024-09 in the amount of $600,000 including non-refundable HST, be authorized and funded from the Infrastructure Reserve. And furthermore, t hat Council endorse s the expected closure timelines of the Tecumseh Arena & Recreation Complex set out in Report CRS-2024-09 to facilitate the renovations.

That the tender of the Maidstone Recreation Centre New Outdoor Washroom Facility in the amount of $514,000 (excluding HST) be awarded to Greenlight General Contracting Inc.; And that the Mayor and Clerk be authorized to enter into an Agreement satisfactory in form to the Town solicitor for the construction of the New Outdoor Washroom Facility at the Maidstone Recreation Centre located at 10720 County Road 34 with Greenlight General Contracting Inc.

That Report CRS-2024-10 Community & Recreation Services 2025-2028 Four (4) Year Capital Works Forecast, be received ; And t hat the Community & Recreation Services (CRS) Capital projects for 2025-2028, as summarized in Appendix A – F Report CRS-2024-10, be approved as follows ; Appendix A Municipal Buildings 2024-2028 Five (5) Year Capital Works Plan Appendix B Town of Tecumseh 2024-2028 Park Development Capital Appendix C Town of Tecumseh 2024-2028 Reforestation Capital Appendix D Town of Tecumseh 2024-2028 Trails Capital Appendix E Arena 2024-2028 Five (5) Year Capital Works Plan Appendix F Pool 2024-2028 Five (5) Year Capital Works Plan

That Report FS-2024-02 Payroll/Human Resource Information System Process Review – Tender Award, be received; And that the tender for the Human Resource Information System (HRIS), Payroll, Time and Attendance software solution in the amount of $245,000 including implementation and other first year costs, excluding HST, be awarded to Ceridian Canadian Limited Inc.; And further that the Mayor and Clerk be authorized to execute an agreement, satisfactory in form to the Town’s solicitor, with Ceridian Canadian Limited Inc.; And further that funding for the software implementation and other first year costs be accommodated as follows: Technology and Client Services (TCS) Lifecycle Reserve $150,000 Tax Rate Stabilization Reserve $95,000

That Report PWES-2024-17 Housing-Enabling Water Systems Fund, Tecumseh Hamlet Northwest Trunk Water & Wastewater Infrastructure Project, be received ; And t hat Administration be authorized to submit an application to the provincial government for funding under the Housing Enabling Water Systems Fund for a future commitment to the Tecumseh Hamlet Trunk Water & Trunk Wastewater project; And further that the Director Financial Services & Chief Financial Officer and the Director Public Works & Engineering Services be authorized to sign any required documents necessary to complete the application and the subsequent documentation for the Housing Enabling Water Systems Fund.

​ That By-Law 2024-023 being a By-Law to authorize the execution of a Storyboard Agreement with the Corporation of the Town of Tecumseh and the Sandwich South Historical Society; That By-Law 2024-024 being a By-Law to authorize the execution of an Operating Agreement with The Corporation of the Town of Tecumseh and the Community Support Centre of Essex for the Tecumseh Senior Active Living Centre; That By-Law 2024-025 being a by-law to authorize the execution of a User Agreement with The Corporation of the Town of Tecumseh and the Golden Age Club; That By-Law 2024-026 being a by-law to repeal By-Law 2023-014 being a by-law to appoint members to the Tecumseh Police Services Board. Be given first and second reading.

​ That By-Law 2024-023 being a By-Law to authorize the execution of a Storyboard Agreement with the Corporation of the Town of Tecumseh and the Sandwich South Historical Society; That By-Law 2024-024 being a By-Law to authorize the execution of an Operating Agreement with The Corporation of the Town of Tecumseh and the Community Support Centre of Essex for the Tecumseh Senior Active Living Centre; That By-Law 2024-025 being a by-law to authorize the execution of a User Agreement with The Corporation of the Town of Tecumseh and the Golden Age Club; That By-Law 2024-026 being a by-law to repeal By-Law 2023-014 being a by-law to appoint members to the Tecumseh Police Services Board. Be given third and final reading.

That By-Law 2024-027 being a by-law to confirm the proceedings of the Tuesday, March 26, 2024, regular meeting of the Council of The Corporation of the Town of Tecumseh be given first, second, third and final reading.

Whereas Initiative 1 under the Agreement is consideration of allowing four housing units as-of-right as part of all low density residential districts; And Whereas and notwithstanding that four housing units as-of-right cannot happen without Official Plan and Zoning By-law amendment processes that require public consultation, Council, prior to statutory public meetings under the Planning Act, should have a more fulsome opportunity through Public Information Centres to publicly discuss and seek clarification on behalf of its residents regarding the issue of four housing units as-of-right in the Town of Tecumseh. Now Therefore Be It Hereby Resolved: That Council hold special public information centres in advance of any statutory public meetings under the Planning Act for the purposes of providing the opportunity to publicly discuss and receive public feedback and further information or clarification regarding the issue of allowing four housing units as-of- right in the Town of Tecumseh.

​ That there being no further business, the Tuesday, March 26, 2024 meeting of the Regular Council be adjourned at 9:22 pm.