Regular Council

That the May 28, 2024 minutes of the Regular Council Meeting and the minutes of the June 12, 2024 Special Council Meeting, as were duplicated and delivered to the members, be adopted .

That Reports DS-2024-17 Zoning By-Law Amendment, West Side Walker Road, U-Haul Moving and Storage, Scheduling of a Public Meeting, DS-2024-18 Zoning By-law Amendment, 5485 Walker Road Scheduling of a Public Meeting and DS-2024-19 Zoning By-Law Amendment, Oldcastle Heights Residential Subdivision, Scheduling of a Public Meeting, be received and approved .

That Report PWES-2024-31 Source Water Protection 2023 Annual Progress Report be received.

That Report DS-2024-21 entitled “Expanding Housing Choices and Improving Affordability - Tecumseh Housing Accelerator Fund: June 2024 Status Update,” be received; And that the new Housing Advisory Panel Terms of Reference in Attachment 1 to Report DS-2024-21 be adopted; And further that Councillor Alicia Higgison be appointed to the Tecumseh Housing Advisory Panel for the remaining term of Council ending November 14, 2026 or until such time as new members are appointed.

That Communications - For Information A through D as listed on the Tuesday, June 25, 2024 Regular Council Agenda, be received .

That the May 28, 2024, minutes of the Policies & Priorities Committee Meeting as were delivered to the Members, be adopted ; And that the attached Policies be adopted: No. 9 Technology Acceptable Use, Policy No. 14 Travel Policy for Municipal Employees and Members of Local Boards, Policy No. 97 Customer Service Policy, Policy No. 130 Closed Meeting Protocol, Administrative Monetary Penalty System policies relating to Political Interference, Conflict of Interest, Public Complaints and Financial Management be adopted; And further, that Policy No. 36-02 Winter Control be repealed; And further, that By-Law 2024-048 establishing an Administrative Monetary Penalty System for the Town of Tecumseh be considered for first, second, third and final reading and that the Mayor and Clerk be authorized to sign and execute any necessary agreements with the Ministry of Transportation or any other government agency to administer the Administrative Monetary Penalties System (AMPS), subject to the approval of the Town’s Solicitor; And further, that the Clerk be authorized to initiate a Request for Proposal in Q4 for the services of an independent Hearing Officer to conduct all hearing reviews under AMPS for the duration of the two-year AMPS pilot program starting January 1, 2025; And further , that the Clerk be authorized to initiate a Request for Proposal in Q4 for the services of an independent Hearing Officer to conduct all hearing reviews under AMPS for the duration of the two-year AMPS pilo

That Report CAO-2024-04 entitled “OPP Detachment Board – Budget” be received ; And that the proposed budget for the balance of 2024 for the Essex County OPP Detachment Board #1, as appended to the report, be approved ; And further that the Town of Tecumseh’s recommendation to approve the proposed budget for the balance of 2024 for the Essex County OPP Detachment Board #1 be forwarded to the Town of Essex and the Municipality of Lakeshore, for their consideration of approval; And further more, that on approval by all three member municipalities of the Essex County OPP Detachment Board #1, the budget for the balance of 2024 be implemented by the administering municipality, being the Town of Tecumseh.

That Report-CAO-2024-05 entitled “OPP Detachment Board Annual Report” be received .

That DS-2024-20 entitled “Zoning By-Law Amendment, 12207 County Road 42, Results of Public Meeting and Final Recommendation”, be received ; And that a by-law having the effect of amending Zoning By-law 85-18 by rezoning a 0.50-hectare (1.23-acre) parcel of land located on the south side of County Road 42, approximately 60 metres (196 feet) west of its intersection with Lesperance Road (12207 County Road 42), from “Residential Zone 1 (R1)” to a site-specific “Residential Zone 2 (R2-6)” to permit the construction of a 3-storey, 23-unit, residential development and establish site-specific lot provisions, in keeping with DS-2024-20, be adopted .

That the 2023 Year-End Budget Variance Report, dated June 25, 2024, showing a tax-supported surplus of $434,058 and a rate-supported surplus of $6,896 be received; And that tax-supported surplus transfers be made as follows: $362,145 operating fund surplus to Tax Rate Stabilization Reserve to bring this reserve to approximately $3.3M (15% of general levy is $4.3M); and $71,913 capital fund surplus be transferred as follows: $50,000 to Tax Rate Stabilization Reserve to be

That report PWES-2024-34 2024 Tar and Chip Tender Award be received; And t hat the sole tender for the 2024 Tar and Chip in the amount of $260,790 excluding HST be awarded to Shepley Road Maintenance Ltd.; And further that By-law 2024-051 be considered for first, second, third and final reading, to authorize the Mayor and Clerk to execute an agreement, satisfactory in form to the Town’s solicitor, with Shepley Road Maintenance Ltd.; And further that project allocations, reflecting a budget for the 2024 Tar and Chip Program of $265,380, with a $34,620 decrease to the original allocation, be funded from the Roads Lifecycle Reserve.

​ That By-Law 2024-048 being a by-law to establish a comprehensive system of administrative monetary penalties in the Town of Tecumseh; That By-Law 2024-051 being a by-law to authorize the execution of an Agreement between the Corporation of the Town of Tecumseh and Shepley Excavating Road Maintenance Ltd. for the construction services of tar, chip and crack sealing on roads; That By-Law 2024-056 being a by-law to authorize the execution of a Letter of Agreement between The Corporation of the Town of Tecumseh and His Majesty the King in right of Ontario as represented by the Minister of Transportation for Ontario relating to funding under the Dedicated Gas Tax Funds for Public Transportation program; That By-Law 2024-057 being a by-law to amend By-law 85-18, the Town’s Comprehensive Zoning By-law for those lands in the former Township of Sandwich South - 12207 County Road 42. Be given first and second reading.

That By-Law 2024-048 being a by-law to establish a comprehensive system of administrative monetary penalties in the Town of Tecumseh; That By-Law 2024-051 being a by-law to authorize the execution of an Agreement between the Corporation of the Town of Tecumseh and Shepley Excavating Road Maintenance Ltd. for the construction services of tar, chip and crack sealing on roads; That By-Law 2024-056 being a by-law to authorize the execution of a Letter of Agreement between The Corporation of the Town of Tecumseh and His Majesty the King in right of Ontario as represented by the Minister of Transportation for Ontario relating to funding under the Dedicated Gas Tax Funds for Public Transportation program; That By-Law 2024-057 being a by-law to amend By-law 85-18, the Town’s Comprehensive Zoning By-law for those lands in the former Township of Sandwich South - 12207 County Road 42. Be given third and final reading.

That By-Law 2024-058 being a by-law to confirm the proceedings of the Tuesday, June 25, 2024, regular meeting of the Council of The Corporation of the Town of Tecumseh be given first, second, third and final reading.

Whereas By-Law 2001-36 is a by-law to regulate traffic and parking on highways and private roadways under the jurisdiction of the Corporation of the Town of Tecumseh; And whereas By-Law 2001-36 provides for definitions of "Trailer" and "Vehicle" which together have the intent of placing restrictions and/or in some cases a prohibition on street parking for certain types of trailers and/or vehicles; And whereas the current definitions in the By-Law collectively do not sufficiently identify or distinguish between both the various types and various uses of trailers and vehicles and the corresponding restrictions and prohibitions that may be applicable as related to on-street parking. And whereas the parking of certain types of trailers and trailer related vehicles can contribute to obstruction or congestion on the roadway, particularly in residential development areas. Now Therefore Be It Hereby Resolved: That Administration undertake a review of the current Traffic By-Law 2001-36 to determine if there are recommended by-law amendments pertaining to defining the types and uses of trailers and vehicles that may be subject to restrictions and/or a prohibition on street parking particularly in regards to residential areas.

Whereas parking at the CADA Library Parking Lot currently has general signage identifying the parking lot as being for the use of the Library. And Whereas despite such signage the parking lot during CADA library hours of operation continues to also be used by non-staff and non-patrons of the Library which has resulted in shortages of available parking for library staff and patrons during Library hours of operation. And whereas the current signage at the parking lot does not: designate or identify dedicated parking spots for Library staff and patrons; identify particular hours as being for Library staff or patrons only; and identify or reference the fact that parking in violation thereof may result or be subject to fines Now Therefore Be It Hereby Resolved: That Administration in consultation with Library staff take such reasonable steps as may be required to better identify a certain number of designated parking spots as being for Library staff and patrons only; and Further that Administration review the current Traffic By-Law 2001-36 pertaining to enforceability in regards to those designated parking spots so as to better promote compliance.

That there being no further business, the Tuesday, June 25, 2024 meeting of the Regular Council be adjourned at 9:55 pm.